Organizational Meeting. Focus on festival organization

photographer: František Ortmann

CIRCE – EDUCIRCATION, FOCUS ON FESTIVAL ORGANISATION

14 – 16 FEBRUARY 2019, PRAGUE, CZECH REPUBLIC

PROGRAMME

Every day between 10 am and 5 pm with lunch/ personal work time break between 12 – 2:30 pm

The participants will have a chance to meet with organisers of the biggest circus festival in the Czech Republic. The sessions are planned as short presentations of the work of the guests and lot of time for questions and sharing of experience.

DAY 1 – PROGRAMMING AND FINANCING

Guests: Libor Kasík (Cirk-UFF Festival), Jiří Turek (Letní Letná Festival), Šárka Maršíková (Cirkopolis Festival)

Topics:

1, How to build a programme of a festival – selection of shows, timelines, communication with circus companies

2, Programming based on a target group of audience

3, Specific issues of festival lasting more days (or weeks)

4, Financing of festivals: public and private funding

5, Ticket pricing – how much can you charge for tickets and what factors need to be considered

DAY 2 – FESTIVAL MANAGEMENT AND AUDIENCE RELATIONS

Guests: Lucie Špačková (Cirkopolis Festival), Anna Vondráčková a Tereza Vohralíková (Letní Letná Festival)

Topics:

1, Festival management – areas of work, timelines, preparations

2, Festival management on spot – jobs, timelines, preparations

3, Ticketing – systems and ideas

4, Audience relations during the festival, before and after

5, Festival PR – jobs, printed materials, PR specifics regarding the festival life, media relations

6, Professional public relations – hosting of lectures, meetings, communication with circus professionals and their inclusion in the festival

DAY 3 – TECHNICAL MANAGEMENT OF CIRCUS FESTIVALS, SITE VISITS (CIRQUEON, JATKA78)

Guests: Marian Starý (Letní Letná Festival), Marek Rippl (Jatka78, Cirk La Putyka)

Topics:

1, Technical preparations

2, Communication with circus companies prior to a festival

3, Technical arrangements of festivals

4, Co-operation with rental companies

5, Technical manager – job description during a festival

6, Stage manager – job description during a festival